The H-1B Specialty Occupation category is the standard professional visa for temporary nonimmigrant faculty or, in case-by-case instances, staff who will be employed at the University of Oregon. The maximum duration for H-1B sponsorship is six years. Please contact International Student and Scholar Services (ISSS) at ischolar@uoregon.edu to determine if an employment opportunity meets H-1B Specialty Occupation eligibility.
New H-1B Application | H-1B Extension | H-1B Amendment | Eligibility | Required Notification
New H-1B Application
H-1B processing timeline
- DGE receives completed, signed department application and all required documents
- 3 week DGE processing/preparation time to filing date of H-1B petition with USCIS
- USCIS Premium processing: 15 day guaranteed processing time
- USCIS Regular processing: 6+ month processing time (no guaranteed timeline)
- 1-2 week mailing time for original approval notice to arrive at DGE
Premium processing H-1B petition total: 6-8 weeks.
Regular H-1B processing total: 6+ months.
Department checklist
- Department H-1B Request Form
- Department Memorandum
- Actual Wage Statement
- Copy of UO Employment Contract or RTO
- Copy of Position Description
- Three separate checks:
- $500 check to Department of Homeland Security (Anti-fraud fee)
- $460 check to Department of Homeland Security (Application fee)
- OPTIONAL Premium processing fee of $2,805 check to Department of Homeland Security (Premium Processing Fee). This fee is optional, however we strongly recommend it based on current USCIS processing times. Please contact our office to discuss further if you have questions
Employee checklist
- H-1B Visa Prospective Employee Form
- Copy of entry stamp OR I-94 entry record
- Copy of current visa sticker in passport
- Copy of identity page of passport
- Copy of diploma for highest degree earned
- Copy of transcript for highest diploma
- Completed credential evaluation for degree completed outside the United States. Please contact our office with questions
- Copy of résumé/CV
- If working in the US: copies of 2 most recent paystubs and W-2 form
- If you were ever in J-1 or J-2 visa status, copies of old DS-2019s or J-1/J-2 visa stickers.
Additional documents needed depending on visa type
- F-1: Copy of all previous I-20s
- Copy of EAD card (if applicable)
- J-1: Copy of all previous DS-2019s (front & back)
- Copy of 212e waiver (if applicable)
- H-1: Copy of all I-797 or I-171C (H-1B Approval)
If you have dependents who will change to H4 visa status
- Check to Department of Homeland Security*
- Form I-539 (filled out by spouse/child)*
- Copy of entry stamp OR I-94 entry record
- Copy of current visa sticker in passport
- Copy of birth certificate for child (original & English translation)
- Copy of marriage certificate for spouse (original & English translation)
- Copy of identity page of passport
- If dependents were ever in J-1 or J-2 visa status, copies of old DS-2019s or J-1/J-2 visa stickers.
If applicable
- F-2: Copy of all previous I-20s
- J-2: Copy of all previous DS-2019s (front & back)
- Copy of 212e waiver (if applicable)
- H-4: Copy of all I-797 or I-171C (H-4 Approval)
*See uscis.gov for forms and fees
Translations: Must include translator’s name, signature, address, date and following statement (or similar statement).
I [typed name], certify that I am fluent (conversant) in the English and ________ languages, and that the above/attached document is an accurate translation of the document attached entitled ________________________.
Signature_________________________________
Date Typed Name________________________
Address___________________________________
Checks: Make all checks out to Department of Homeland Security with the name of the applicant on the face of the check.
All checks must be paid separately.
H-1B Extension Application
Department checklist
H-1B employment authorization is automatically extended for 240 days if the extension petition is filed prior to the current H-1B expiration date. If the employee is planning to travel outside the US and obtain a new H-1B visa, however, he or she must have the original approval notice in hand. Please e-mail ischolar@uoregon.edu with questions regarding H-1B extensions or employee travel.
- Department H-1B Request Form
- Updated Department Letter, signed by department head and on original department letterhead (H-1B-Sample-Memorandum-Extension)
- Actual Wage Statement
- Copy UO Employment Contract (if available)
- $460 check to Department of Homeland Security (Application fee)
- OPTIONAL Premium processing fee of $2,805, payable to Department of Homeland Security (If the petition must be processed quickly - two week guaranteed processing time - by USCIS)
Employees checklist
- H-1B Visa Prospective Employee Form
- Updated CV
- OR I-94 entry record
- Copy of current visa sticker in passport
- Copy of identity page of passport
- Copy of most recent I-797 (H-1B Approval)
- Copies of 2 most recent UO pay statements (available on Duckweb)
- Copy of diploma for highest degree earned
- Copy of transcript for highest diploma
- Copy of translation of diploma and transcript for highest degree earned
If you have dependents who will extend their H4 visa status
- Check to Department of Homeland Security*
- Form I-539 (filled out by spouse/child)*
- Copy of entry stamp OR I-94 entry record
- Copy of current visa sticker in passport
- Copy of birth certificate for child (original & English translation)
- Copy of marriage certificate for spouse (original & English translation)
- Copy of identity page of passport
If applicable
- F-2: Copy of all previous I-20s
- J-2: Copy of all previous DS-2019s (front & back)
- Copy of 212e waiver (if applicable)
- H-4: Copy of all I-797 or I-171C (H-4 Approval)
*See uscis.gov for forms and fees
Translations: Must include translator’s name, signature, address, date and following statement (or similar statement).
I [typed name], certify that I am fluent (conversant) in the English and ________ languages, and that the above/attached document is an accurate translation of the document attached entitled ________________________.
Signature_________________________________
Date Typed Name________________________
Address__________________________________
Checks: Make all checks out to Department of Homeland Security with the name of the applicant on the face of the check.
All checks must be paid separately.
H-1B Amendment Application
H-1B processing timeline
- DGE receives completed, signed department application and all required documents
- 3 week DGE processing/preparation time to filing date of H-1B petition with USCIS
- USCIS Premium processing: 15 day guaranteed processing time
- USCIS Regular processing: 6+ month processing time (no guaranteed timeline)
- 1-2 week mailing time for original approval notice to arrive at DGE*
*Please check with DGE to determine if USCIS approval is necessary prior to start date for material changes to position
Department checklist
- Department H-1B Request Form
- Department Memorandum (Sample Document)
- Actual Wage Statement
- Copy of HR approval document for position or changes
- Copy of Position Description
- One or two separate checks:
- $460 check to Department of Homeland Security (filing fee)
- OPTIONAL Premium processing fee of $2,805, payable to Department of Homeland Security (If the petition must be processed quickly - two week guaranteed processing time - by USCIS)
Employee checklist
- H-1B Visa Prospective Employee Form
- Copy of I-94 entry record
- Copy of current visa sticker in passport
- Copy of identity page of passport
- Copy of diploma for highest degree earned
- Copy of transcript for highest diploma
- Copy of translation /evaluation of diploma and transcript for highest degree earned (if applicable)
- Copy of résumé/CV
- Two most recent pay statements
- Previous I-797 H1B approval Notice(s)
Eligibility Criteria
To qualify for H-1B Specialty Occupation sponsorship, the applicant must meet the following:
- Possess a minimum of a bachelor’s degree or higher in a specific specialty (or its equivalent)
- Have theoretical and practical application of a body of highly specialized knowledge
- The offered wage must meet or exceed the prevailing wage for the position
Required Notification
In compliance with Department of Labor requirements for employers petitioning for H-1B visas, the following notice of positions for which the University of Oregon intends to hire H-1B/E-3 employees is provided. Candidates have already been selected to fill the positions; the notice is not a posting for an open position.