DGE New Employee Onboarding Checklist

This checklist is your personal guide to essential onboarding tasks. Check off each item as you complete it. Items marked ★ are DGE-specific; all others are university-wide requirements.         `

Before you start:

First Day

Paperwork and Access

  • ☐ Meet with Provost's Administrative Services Team (PAST) to complete UO hiring paperwork. PAST will contact you to schedule this meeting. The office is located at 1715 Franklin Blvd. Bring Form I-9 and work eligibility documents (list of eligible documents on last page of Form I-9). 
  • ☐ ★ Meet with DGE office manager for general office orientation
  • ☐ ★ Meet with your supervisor for unit-specific onboarding and training
  • ☐ Meet with Information Services to set up your computer and access to required systems (see Systems Access information below)
  • ☐ Get your Flock Card (UO ID) at the Card Office in the EMU — bring photo ID and your 95#
  • ☐ Pick up keys / get card access
  • ★ Complete Emergency Contact Form and give to Erin Cling, Front Desk Manager

Orientation and Setup

  • ☐ Meet your orientation buddy
  • ☐ Tour your workspace, department, and key campus locations with your supervisor or orientation buddy
  • ☐ Meet with IT to confirm access to UO email, shared drives, department-specific systems, copier/printer codes

Systems Access

Information Services will set you up with a full suite of applications and required systems.

UO Systems Access

  • ☐ Microsoft Office 360 (IT will set you up with the full suite of applications including:
    • Microsoft 365 Copilot
    • Microsoft Outlook (DGE primarily uses Outlook for email communication)
    • Microsoft Excel
    • Microsoft OneNote
    • Microsoft PowerPoint
    • Microsoft Word
    • Microsoft Teams (DGE primarily uses Teams for unit and division-wide chat and communications)
    • Microsoft OneDrive
    • Microsoft Sharepoint (DGE primarily uses Sharepoint for unit and division-wide work management)
  • ☐ Banner (log in with Duck ID; depending on your role, your supervisor will need to request Banner access to specific Banner screens)
  • ☐ Duckweb (log in with 95# and PAC; depending on your role, your supervisor will need to request Duckweb faculty access)
  • ☐ VPN set up

DGE Systems Access

  • ☐ Smartsheet (DGE uses Smartsheet for work management in all units)
  • ☐ ★ SEVIS (ISSS)
  • ☐ ★ Sunapsis (ISSS)
  • ☐ ★ Terra Dotta (GEO)
  • ☐ ★ EPCS (GSI)

Employment Basics

  • ☐ Review your position description and discuss expectations with your supervisor
  • ☐ Discuss working hours, breaks, and time reporting
  • ☐ Sign up for direct deposit authorization in myUO (your university portal). Manual checks will be issued if Direct Deposit if not set up.
  • ☐ Make sure your mailing address is updated in myUO
  • ☐ Review pay schedule, time reporting, direct deposit, and paperless paystub options
  • ☐ UKG Ready* is your time entry and leave management system. Your supervisor will train you on how to fill out and submit your monthly timesheet. 
  • ☐ Discuss time off policies with your supervisor including sick leave, vacation, and personal leave.

First Week

  • ☐ Register for HR New Employee Orientation
  • ☐ Register for HR Employee Benefits Overview — do not wait; you have 30 days from hire date to enroll in benefits
  • ☐ ★ Review DGE Employee Manual
  • ☐ Explore campus with UO Maps
  • ☐ ★ Hold your first 1:1 meeting with your supervisor to discuss first-month priorities and communication expectations
  • ☐ ★ Begin unit-specific system training (e.g., Terra Dotta, SEVIS, Smartsheet — as directed by your supervisor)
  • ☐ ★ Meet key DGE contacts as scheduled by your supervisor
  • ☐ Set up your UO email signature
  • ☐ Sign up for UO Alerts

First Month

First Three Months